Scheduling for Occupational Therapists
Run a private OT practice without the front-desk overhead. Clients book weekly sessions, packages renew automatically, and parents get reminders so kids show up.
Weekly therapy goes for months
Pediatric OT clients often come weekly for six months. Rebooking the same family every week wastes hours of admin.
No-shows compound across weeks
A missed weekly session derails progress and burns a slot you could have given another family. Deposits and reminders fix this.
Out-of-network billing is messy
Most OT private practice is out-of-network. Collecting at the door from sleep-deprived parents is uncomfortable.
Built for How You Work
Credit Bundles
Sell session packages
Sell 8 or 12-session blocks upfront. Parents redeem a credit per visit. No invoice at every appointment.
No-Show Protection
Reminders for parents and adult clients
Automatic text and email reminders 24 hours and 1 hour before every session. No-show rates drop dramatically.
Payment Collection
Get paid at booking
Require full payment or a deposit when clients book. Stripe, Square, and PayPal supported.
Multi-Calendar Sync
Clinic, school, and home visits
School-based, clinic, and home visit calendars stay in sync. Travel time between locations is blocked automatically.
How It Works
Set Up in 60 Seconds
Connect your calendar and set your availability. No tutorials needed.
Clients Book & Pay
Clients pick a time, pay upfront, and get automatic reminders.
You Show Up
We handle the rest — reminders, payments, calendar sync.
Frequently Asked Questions
Can I sell session packages for OT?
Yes. Credit bundles let you sell packages of any size (8, 12, 24 sessions). Clients buy once and redeem a session each time they book.
Can parents book recurring weekly slots?
Yes. Parents can book the same time every week from your booking page, or you can set up recurring bookings on their behalf.
Does CalendarPA replace my EHR?
No. CalendarPA handles scheduling, reminders, and payment collection. It pairs with whatever EHR or charting tool you already use for clinical notes.
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